Receipts Manager by Zybra

Zybra Accounting Software is an easy to use cloud based accounting software for Small & Medium scale business. It makes Accounting EffortLess and can be accessed Anytime & Anywhere. Zybra is a feature rich software with many features including 1. Dashboard – Real-time updates of data in graphical form. Shows graphs of Total Receivables, Total Payables, Cash Flow, Top Expenses, Income vs Expenses and more. 2. Contact – User can manage all the contacts of Customers & Vendors. User can also view the receivables & payables of each of them & generate customer/vendor statements. 3. Inventory – User can manage basic inventory of items/services. 4. Banking – All Cash & Bank Accounts can be added & managed here. 5. Sales – User can Add/Send/Edit/Covert Estimates/Invoices/Recurring Invoices/Credit Notes/Payment Received for sales related transactions the business. 6. Purchase – User can Add/Send/Edit/Covert POs/Bills/Recurring Bills/Vendor Credits/Payment Made/Expense/Recurring Expense for purchase related transactions the business. 7. Accountant – All chart of accountants & Journal Entries can be managed here. 8. Taxes – User can create different Taxes, Compound Taxes for sales & purchase entries. 9. Documents – This is a basic DMS for all bookkeeping related documents(Invoices/Bills/Receipts/Bank Statements)[this works well with Receipts Manager App]. 10. Reports – Gives access to 40+ different reports including P&L, Cashflow & Balance Sheet 11. Organization Profile – User can manage details about their organization & add logo for each transaction document that is generated. 12. Opening Balances – to enter the opening balance of the last Financial Year when starting to use the software 13. User & Role Management – Apart from basic accounting features, user can also invite/control access to different users for Add/View/Delete rights for different section. 14. Module Preferences – Activate/Inactivate modules when not needed for the business. 15. Live Chat Support – a 24x7 live chat support is provided inside the software.
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Cloud accounting is safer and better for business

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Technology has brought an exponential growth in the way we do our everyday things now. Technology is no more about keeping us connected to our friends and family, it has grown beyond that. New businesses have emerged with internet and the existing ones have used it for efficiency. Cloud- based systems are the talk of the town. Similarly, cloud accounting is the new best thing to do.

What is that the traditional database accounting lacks??

  • When you use traditional database accounting, your data is stored on a single device. You do not have an access to it from just anywhere, but that only device. Therefore, accessibility is a short-coming. When your business grows and spreads large, this becomes an obstacle in smooth working.
  • Also, when you have only on copy of your data, chances are that it may be lost. Lets say your system was infected with virus; you lose your data in one go. And, you cant afford losing your financial data. Of course, one can always get a copy somewhere, but you would have to be doing that every-time.

How would cloud accounting help you?

Lets begin with understanding what cloud computing, cloud accounting is and how does it work.

Source: Wikipedia

Source: Wikipedia

  • Cloud computing is an IT model that provides a widespread access to all the adaptable systems and higher-level of services over the internet.
  • Cloud accounting is when the accounting software is the set-up on cloud and provides services over the internet.
  • When user enters the data, it is sent to “the cloud”, which is returned to the user after being processed there.
  • Moreover, this data can be accessed through any internet enabled device connected to the cloud.

Benefits of using cloud accounting are:

  1. It resolves the issue of accessibility. One can gets the ease to access to cloud anywhere via the internet. So don’t have to reach that one device where you can perform your accounting activities.
  2. It can enable multiple users to login and perform the accounting activities. The owner can define roles of each of the team-member. You might enable your salesman to prepare invoice and only check the stocks in hand, while your accountant gets access to the financial reports.
  3. Cloud accounting software is cost effective compared to an offline database accounting software.
  4. The data is no more stored at just one place and you always have a copy saved on the cloud. Hence, back-up is assured
  5. Cloud accounting provides real-time financial data every single time you get access to it. This helps in making better business decisions based on the updated information.

Although, cloud accounting seems the better option for safety of your business accounting, it won’t be without an appropriate cloud-based accounting software

Cautions to take while choosing a cloud accounting software:

  • Data Backup:- One has know how frequent the accounting software takes the back-up of the user data. User may configure the time-period between two data back-ups, which will ensure that his data isn’t lost
  • Data Sharing :- One must acknowledge privacy policy of the accounting software that would use. One must go through the terms of the policy and check if it is in accordance with the industry accepted standards
  • Data theft & Data hacking:- Again one has to be through with the accounting software provider and their methods related to data security. Cloud based accounting software should have a SSL Certificate(an SSL Certificate is identified by a https connection in the WebsiteAddress. Certificate details are also available here) An accounting software should have Multi-Layer security & Data Encryption techniques implemented

Having said that, cloud accounting gets better with Zybra. Zybra is a cloud based accounting software and the reason it can be better alternative over others is:

  • Zybra takes a backup of your data every two hours by default.
  • Also, Zybra uses Bank Grade Security and 256-bit encryption that are at par with industry accepted standards. Even if someone hacks the data, Zybra encrypts it in a way; that they cannot decode it without your email and passwords.
  • The privacy policy at Zybra assures its users about how reliable the service providers are, and that the user data won’t be shared with anyone.
  • You can read more about the Data Security Policy & Privacy Policy here

Zybra Accounting Software is trusted by more than 2000 Business Owners & 100+ Chartered Accountants, And its growing strongly! To get a free trial, Signup today.

 

  • Posted on Jun 15, 2018
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  • By Leena Bhagchandani
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  • 0 Comments

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