Receipts Manager by Zybra

Zybra Accounting Software is an easy to use cloud based accounting software for Small & Medium scale business. It makes Accounting EffortLess and can be accessed Anytime & Anywhere. Zybra is a feature rich software with many features including 1. Dashboard – Real-time updates of data in graphical form. Shows graphs of Total Receivables, Total Payables, Cash Flow, Top Expenses, Income vs Expenses and more. 2. Contact – User can manage all the contacts of Customers & Vendors. User can also view the receivables & payables of each of them & generate customer/vendor statements. 3. Inventory – User can manage basic inventory of items/services. 4. Banking – All Cash & Bank Accounts can be added & managed here. 5. Sales – User can Add/Send/Edit/Covert Estimates/Invoices/Recurring Invoices/Credit Notes/Payment Received for sales related transactions the business. 6. Purchase – User can Add/Send/Edit/Covert POs/Bills/Recurring Bills/Vendor Credits/Payment Made/Expense/Recurring Expense for purchase related transactions the business. 7. Accountant – All chart of accountants & Journal Entries can be managed here. 8. Taxes – User can create different Taxes, Compound Taxes for sales & purchase entries. 9. Documents – This is a basic DMS for all bookkeeping related documents(Invoices/Bills/Receipts/Bank Statements)[this works well with Receipts Manager App]. 10. Reports – Gives access to 40+ different reports including P&L, Cashflow & Balance Sheet 11. Organization Profile – User can manage details about their organization & add logo for each transaction document that is generated. 12. Opening Balances – to enter the opening balance of the last Financial Year when starting to use the software 13. User & Role Management – Apart from basic accounting features, user can also invite/control access to different users for Add/View/Delete rights for different section. 14. Module Preferences – Activate/Inactivate modules when not needed for the business. 15. Live Chat Support – a 24x7 live chat support is provided inside the software.
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Advantages of producing Fast Invoices for Clients

keys-to-invoice-management

Any modern-day transaction is incomplete without an Invoice. An invoice is a bill or document issued by a seller to a buyer which authenticates a transaction. In modern-day scenario whereby buying and selling of products and services are carried out on a huge scale, invoicing becomes a necessity. In today’s technological driven economies, invoicing is slowly and gradually becoming a herculean task.

Sending invoices to the customers in a timely manner enables a company to get paid faster and it further smoothens the process of running the business.

Leaving invoicing for last minute is like “Nailing a nail on your own Coffin”. With GST and the tedious GST filing process invoicing in a timely manner has become a necessity.

Advantages of Fast Invoicing:

It gives a timeline to clients

Fast Invoicing gives a client deadline to act upon. If a client gets his invoice quickly, then it will automatically turn into faster payment. Majority of times it happens that clients need some time to deal with the payments, so an invoice generated in a timely manner enables a business to smoothen the process.

Sending invoices quickly is kind of a reminder for the clients, which reminds them about the payment to be made.

Cash Flow

Preparing quick invoices results into cash flow for your business. One should always prepare invoice quickly. A question may arise in your mind that why it is important to generate invoice fast? If you prepare an invoice in a timely manner then it will save your crucial time, because before the invoice reaches to the client, it takes some time to actually reach them.

A company should never fall back on preparing invoices. As your business grows your clientele grows too and it all results into large number invoices which can pile up pretty fast. And if you keep on preparing invoices in a timely manner and without piling them up, then you will be good to go without any hassle.

Monitoring of company’s finances

Invoicing and getting used to it is overall beneficial for your business. If you prepare your invoice quickly and send it to your clients in quick pace then it will help you to monitor company’s finances and you can also get an idea about the integrity of your business, which will eventually help you to expand your business in future.

Trust

We all know how trust is built between two parties. If you prepare an invoice, sent it back to the client in time then, a professional bond is built between you and your client. Proper invoicing acts like a Barometer for the clients to measure the trustworthiness of a company. Invoicing helps client to forecast the future potentials of a company and thus helping them to assess the situation.

Quick Invoicing helps you to build a good business-client relationship.

It saves you from forgetting key Information

Many time it happens that, if you take too much of time on doing something, you sometimes unknowingly forget the key points and it results into a situation wherein you are stuck in complete chaos. This can happen in Business too, if you take long hauls to prepare an invoice it will eventually end up in missing some few key points. So invoicing your customer on time is really important.

Prepare an invoice as soon as client orders something, this will help you to prepare a perfect invoice which doesn’t lack any information and thus credibility of your company will increase.

Send them ASAP

Just preparing an invoice is not enough as we also have to sent to the clients on time. So dont hold yourself up and send the invoice as soon as possible as it will enable a steady flow of revenue for your business and thus will make your working smooth.

 

  • Posted on Nov 2, 2017
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  • By Dhruv
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  • 0 Comments

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